Detailed Matrix of Roles and Permissions
When managing a site, often it can be helpful to have a better understanding of what users can and cannot do when trying to understand if a user is encountering a permission issue or a bug in the site. Please use the tables below to help you identify the issue.
If you would like to review the summary of the site access, please review the User Access Levels page.
Administrative Panel Functions.
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Access administration panel | ✗ | ✓ | ✓ | ✓ |
| Access toolbar | ✓ | ✓ | ✓ | ✓ |
| Access contextual links | ✗ | ✓ | ✓ | ✓ |
| Access in-place editing | ✗ | ✓ | ✓ | ✓ |
| Menu, view | ✗ | ✓ | ✓ | ✓ |
| Menu, edit | ✗ | ✓ | ✓ | ✓ |
| Menu, delete | ✗ | ✓ | ✓ | ✓ |
Content
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Content, View Published | ✓ | ✓ | ✓ | ✓ |
| Content, View Unpublished | ✓ | ✓ | ✓ | ✓ |
| Content, create | ✗ | ✓ | ✓ | ✓ |
| Content, edit own | ✗ | ✓ | ✓ | ✓ |
| Content, delete own | ✗ | ✓ | ✓ | ✓ |
| Content, edit any | ✗ | ✗ | ✓ | ✓ |
| Content, delete any | ✗ | ✗ | ✓ | ✓ |
| Publish content | ✗ | ✓ | ✓ | ✓ |
| Upload files | ✗ | ✓ | ✓ | ✓ |
| Create URL aliases | ✗ | ✓ | ✓ | ✓ |
| Revisions, view own | ✗ | ✓ | ✓ | ✓ |
| Revisions, revert own | ✗ | ✓ | ✓ | ✓ |
| Revisions, delete own | ✗ | ✓ | ✓ | ✓ |
| Revisions, view all | ✗ | ✗ | ✓ | ✓ |
| Revisions, revert all | ✗ | ✗ | ✓ | ✓ |
| Revisions, delete all | ✗ | ✗ | ✓ | ✓ |
| Blocks, create | ✗ | ✓ | ✓ | ✓ |
| Blocks, edit | ✗ | ✓ | ✓ | ✓ |
| Blocks, delete | ✗ | ✗ | ✓ | ✓ |
| Blocks, assign | ✗ | ✓ | ✓ | ✓ |
Taxonomy
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Taxonomy, create | ✗ | ✗ | ✓ | ✓ |
| Taxonomy, edit | ✗ | ✗ | ✓ | ✓ |
| Taxonomy, delete | ✗ | ✗ | ✓ | ✓ |
| Taxonomy, assign | ✗ | ✗ | ✓ | ✓ |
Site Configuration
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Site configuration | ✗ | ✗ | ✗ | ✗ |
| Site reports | ✗ | ✗ | ✗ | ✗ |
| Google Analytics | ✗ | ✗ | ✗ | ✗ |
| Redirects, manage | ✗ | ✗ | ✓ | ✓ |
| CSS editor | ✗ | ✗ | ✗ | ✗ |
| Theme, view | ✓ | ✓ | ✗ | ✗ |
| Theme, edit | ✗ | ✗ | ✗ | ✗ |
| Switch shortcut sets | ✗ | ✗ | ✗ | ✗ |
| Display modes | ✗ | ✗ | ✗ | ✗ |
| Views | ✗ | ✗ | ✓ | ✓ |
| Content types, create | ✗ | ✗ | ✗ | ✗ |
| Contact forms | ✗ | ✗ | ✗ | ✗ |
| Image styles, edit | ✗ | ✗ | ✗ | ✓ |
User profiles and permissions
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| User profiles, view | ✓ | ✓ | ✓ | ✓ |
| User profiles, create | ✗ | ✗ | ✗ | ✗ |
| User profiles, edit | ✗ | ✗ | ✗ | ✗ |
| User profiles, delete | ✗ | ✗ | ✗ | ✗ |
| Permissions panel | ✗ | ✗ | ✗ | ✗ |
Multi-language Translations
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Administer translation settings | ✗ | ✗ | ✗ | ✗ |
| Administer languages | ✗ | ✗ | ✗ | ✗ |
| Translate interface text | ✗ | ✗ | ✗ | ✗ |
| Create translations | ✗ | ✗ | ✗ | ✗ |
| Delete translations | ✗ | ✗ | ✗ | ✗ |
| Edit translations | ✗ | ✗ | ✗ | ✗ |
| Translation any entity | ✗ | ✗ | ✗ | ✗ |
Content Moderation
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Editorial workflow: Use archive transition | ✗ | ✓ | ✓ | ✓ |
| Editorial workflow: Use create new draft transition | ✗ | ✓ | ✓ | ✓ |
| Editorial workflow: Use publish transition | ✗ | ✓ | ✓ | ✓ |
| Editorial workflow: Use restore transition | ✗ | ✓ | ✓ | ✓ |
| Editorial workflow: Use restore to draft transition | ✗ | ✓ | ✓ | ✓ |
| View any unpublished content | ✓ | ✓ | ✓ | ✓ |
| View the latest version | ✓ | ✓ | ✓ | ✓ |
Clone Entity
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Clone all contact form entities | ✗ | ✗ | ✗ | ✗ |
| Clone all block entities | ✗ | ✗ | ✓ | ✓ |
| Clone all custom block entities | ✗ | ✗ | ✓ | ✓ |
| Clone all content entities | ✗ | ✓ | ✓ | ✓ |
| Clone all vocabulary term entities | ✗ | ✗ | ✓ | ✓ |
| Clone all content type entities | ✗ | ✗ | ✓ | ✓ |
| Clone all custom block type entities | ✗ | ✗ | ✓ | ✓ |
| Clone all date format entities | ✗ | ✗ | ✓ | ✓ |
| Clone all field entities | ✗ | ✗ | ✓ | ✓ |
| Clone all image style entities | ✗ | ✗ | ✓ | ✓ |
| Clone all taxonomy vocabulary entities | ✗ | ✗ | ✓ | ✓ |
| Clone all text editor entities | ✗ | ✗ | ✓ | ✓ |
| Clone all text format entities | ✗ | ✗ | ✓ | ✓ |
Media
| Function | Content Approver | Editor | Site Manager | Site Administrators |
|---|---|---|---|---|
| Audio: Create new media | ✗ | ✓ | ✓ | ✓ |
| Document: Create new media | ✗ | ✓ | ✓ | ✓ |
| Image: Create new media | ✗ | ✓ | ✓ | ✓ |
| SVG: Create new media | ✗ | ✓ | ✓ | ✓ |
| Video: Create new media | ✗ | ✓ | ✓ | ✓ |
| Audio: Delete any media | ✗ | ✗ | ✓ | ✓ |
| Document: Delete any media | ✗ | ✗ | ✓ | ✓ |
| Image: Delete any media | ✗ | ✗ | ✓ | ✓ |
| SVG: Delete any media | ✗ | ✗ | ✓ | ✓ |
| Video: Delete any media | ✗ | ✗ | ✓ | ✓ |
| Audio: Delete own media | ✗ | ✓ | ✓ | ✓ |
| Document: Delete own media | ✗ | ✓ | ✓ | ✓ |
| Image: Delete own media | ✗ | ✓ | ✓ | ✓ |
| SVG: Delete own media | ✗ | ✓ | ✓ | ✓ |
| Video: Delete own media | ✗ | ✓ | ✓ | ✓ |
| Audio: Edit any media | ✗ | ✗ | ✓ | ✓ |
| Document: Edit any media | ✗ | ✗ | ✓ | ✓ |
| Image: Edit any media | ✗ | ✗ | ✓ | ✓ |
| SVG: Edit any media | ✗ | ✗ | ✓ | ✓ |
| Video: Edit any media | ✗ | ✗ | ✓ | ✓ |
| Document: Edit own media | ✗ | ✓ | ✓ | ✓ |
| Image: Edit own media | ✗ | ✓ | ✓ | ✓ |
| SVG: Edit own media | ✗ | ✓ | ✓ | ✓ |
| Video: Edit own media | ✗ | ✓ | ✓ | ✓ |
| Access media overview | ✗ | ✓ | ✓ | ✓ |
| Create media | ✗ | ✓ | ✓ | ✓ |
| Delete any media | ✗ | ✗ | ✓ | ✓ |
| Delete own media | ✗ | ✓ | ✓ | ✓ |
| Update any media | ✗ | ✗ | ✓ | ✓ |
| Update own media | ✗ | ✓ | ✓ | ✓ |
| View all media revisions | ✗ | ✓ | ✓ | ✓ |
| View media | ✓ | ✓ | ✓ | ✓ |
| View own unpublished media | ✓ | ✓ | ✓ | ✓ |